Our Service Fees

Life is complex, and we understand that. However, please keep in mind that when we hold a spot for you, other people cannot book during that time. Due to the nature of our scheduling, most people who want to come in on a certain day have already booked about 48 hours in advance. Since our clinic relies on volume, we need to keep a full schedule to maintain the affordable fees that mean so much to our clients. When you cancel too late for someone else to take your spot, it makes it difficult for us to keep our doors open.

We require 48 hours notice during the business week for any cancellations or changes to your service appointment or class. As we are closed on Sundays, notice for Monday appointments must be received 72 hours in advance, by Friday. This allows our team sufficient time to attempt to fill the appointment with someone else. A credit card on file is required to fully confirm all appointments. Clients who provide less than the required notice, or miss their appointment altogether, authorize Red Leaf Wellness to charge their credit card on file for cancelled or missed appointments or for overdue balances. Service appointments cancelled with less than the required notice are subject to a cancellation fee equal to 100% of the scheduled service value, unless we are able to fill the appointment, in which case the cancellation fees will be waived. Classes cancelled with less than the required notice, or are missed altogether, are subject to a cancellation fee equal to 100% of the single class pass fee.

For classes, the number of participants per class is limited, and classes must meet a threshold of three (3) participants enrolled in order to run. Therefore, advanced class registration is required, which effectively reserves your spot in the class. A late cancellation or missed class may leave the class below its threshold minimum.

In the event that an account becomes past due and is referred to an outside collection agency or attorney, you may be subject to an account administration fee, as well as reasonable attorney fees and court costs incurred by Red Leaf Wellness.

• Regulated Professionals: For regulated healthcare services, including acupuncture and naturopathy, our professionals are prohibited from accepting tips or gratuities. This policy aligns with the ethical guidelines set forth by their respective professional governing bodies.
• Non-Regulated Services: For services provided by non-regulated disciplines, the acceptance of gratuities is left to the discretion of the individual practitioner, within the bounds of professional and ethical conduct.
• Redirection of Inadvertent Tips: In instances where a gratuity is inadvertently offered for a service provided by a regulated professional, we redirect these funds to an appropriate charitable organization or other suitable avenues, in line with our clinic’s values and commitment to community contribution.

Items may be returned by prior managerial authorization only. All products must have their safety seals intact and no markings on the containers. To be eligible for a return, your item must be unused and in the same condition that you received it. It must also be in the original packaging. Several types of items are exempt from being returned. Opened food products are not returnable. Perishable goods such as foods, certain herbs, or those products requiring refrigeration cannot be returned.

If you experience any adverse reaction to a supplement or medication purchased through us, it is crucial that you immediately discontinue use of the product and seek appropriate medical attention. Please notify us in writing about the adverse event, providing relevant documentation. We take such incidents seriously, and our suppliers require this information to properly record and investigate the occurrence.

Service Packages:

• Service packages, including Bioidentical Hormone Replacement Therapy (BHRT) programs, are non-refundable once payment has been made.
• This policy applies in all circumstances, including voluntary discontinuation.
• In rare cases where services or products were paid for but not provided due to extraordinary circumstances or errors on our part, we may issue a refund or provide compensation at our discretion. Any such exceptions will be considered on a case-by-case basis.

Monthly Subscriptions:

• By purchasing a monthly subscription, you authorize us to charge your credit card monthly for the minimum number of months specified in your subscription plan.
• Subscriptions are non-refundable. This policy applies in all circumstances, including voluntary discontinuation prior to the end of the minimum commitment period.
• If you choose to discontinue your subscription early, you may be charged the remaining balance owing for the full term of your subscription plan.
• In rare cases where services or products were paid for but not provided due to extraordinary circumstances or errors on our part, we may issue a refund or provide compensation at our discretion. Any such exceptions will be considered on a case-by-case basis.

Non-Patient Purchases of Patient-Only Products:

• Our website offers products for both patients and non-patients. However, some items are clearly labeled as ‘For Purchase by Patients Only’. They may only be sold to those under the direction of a healthcare provider.
• While our system allows anyone to add these items to their cart, we verify patient status during order fulfillment.
• If a non-patient purchases a product intended only for patients:
  • The order for that specific product will not be fulfilled.
  • No refund will be issued for the patient-only product(s).
  • The non-patient will have the following options:
    1. Schedule a brief herbal consultation with one of our clinicians to become a patient.
    2. Provide a valid prescription or product recommendation from their existing healthcare provider (subject to our approval).
    3. Accept in-store credit for the value of the patient-only product(s).
• Please note that there are absolutely no refunds offered in cases where non-patients purchase products clearly labeled for patient use only, regardless of whether they were part of a larger order including non-restricted items.
• We strongly encourage all customers to verify their eligibility before purchasing patient-only products to avoid any inconvenience.

We value your satisfaction and aim to address any concerns you may have regarding our products and services. Feel free to reach out to us for further assistance or clarification.